HOA Board
PRESIDENT: Christopher Woody
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Oversees the activities of all other Board Members
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Back up for the Treasurer for banking duties
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Schedules and runs all Board meetings and all meetings, special elections, etc with the homeowners
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Assists Treasurer in providing Board with new budget for approval
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Creates presentation for the annual HOA meeting and runs the meeting
TREASURER: Virginia Ewell
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Reports to President
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Maintain the insurance policy
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Legal - SCC and attorney retainer
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Handles bank account
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File annual taxes
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Reviews and distribute mail from the P.O. Box as needed
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Invoices for yearly dues. Maintain the liens for all non-payment accounts and files with the County after approval from the boardNotify via email and mail.
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Maintain Quickbooks, all financial documents, and budgets
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Responsible for maintaining all passwords
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Keep track of budget throughout the year and present end-of-year statements at the Annual Homeowners Meeting in December.
SECRETARY: Sarah Atkins
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Reports to President
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Maintain the meeting minutes for all board and homeowner meetings and send them to Communications to add to website
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Assist Treasurer by sending out past due collection letters.
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Completes all resale packages for homes being sold.
GROUNDSKEEPER: Open Position
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Reports to President
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Liaise with landscaping company about common areas
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In October, seek out and gather landscaping quotes to present at the Annual Homeowners Meeting in December so the homeowners can vote on the upcoming years’ contract
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Hazardous tree removal: Check for fallen or dead trees after major storm or weather event. Address any homeowner concerns regarding tree removal. Schedule tree removal common area trees that need to be removed
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Ensures holiday lights are up and working for December
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Handles random signages that appears in common areas
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Send prices to Treasurer to keep records
EVENTS & COMMUNICATIONS: Erica Hackman
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Reports to President
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Promotes community togetherness by hosting events throughout the year and by encouraging homeowners to come to meetings
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Maintains event budget
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Maintains the HOA website, creates email newsletters, shares approved HOA business and events via the unofficial Facebook group
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Maintains and updates the physical sandwich board sign in the neighborhood
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Update Disclosure packet with New Timberline
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Helps Maintain Residents updated information as needed
When are board elections held?
At each Annual Homeowners Meeting in December, some officer positions are up for election. If there are any open spots, we encourage multiple neighbors to run for the position, ensuring that we can hold an election to select the most qualified person for the role. This process helps us bring in fresh ideas and strong leadership for our community.
Why serve as an HOA Board Officer?
Becoming an officer of a homeowners association (HOA) offers a variety of benefits that extend beyond just helping manage the community. Here are some key advantages:
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Leadership Experience
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Influence on Community Decisions
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Stronger Community Connections
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Protecting Property Values
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Personal Satisfaction
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Gaining Insight into Legal and Financial Matters
In short, being an HOA officer allows you to contribute meaningfully to your community while gaining personal and professional rewards.
I'm interested in running, who should I reach out to?
If you're considering running for a position on the HOA board, we encourage you to connect with one of the current board members. This will give you the opportunity to express your interest and also learn more about the responsibilities of the role, helping you decide if it’s a good fit and whether you’ll be able to contribute fully to the community.
Remember, all HOA board officers must be at least 18 years old and homeowners of a Tall Timbers property, with their name on the mortgage. They are volunteers who are committed to attending quarterly board meetings and the annual homeowners meeting. Officers are expected to collaborate effectively with fellow board members, advisors, and community members, always keeping the best interests of our neighborhood at the forefront of their decisions and actions.
I'm busy, how many hours do you need to spend on the HOA?
We understand that everyone has busy lives, and we truly appreciate that. However, it’s important to remember that our HOA runs entirely on the efforts of volunteers like you. Without neighbors stepping up, the association simply wouldn’t function. For the most part, serving on the HOA is very manageable, involving quarterly board meetings and one annual homeowners meeting. In addition, the duties generally require only a few hours each month, especially now that we have a team of five board members sharing the workload.
That said, there are occasionally challenges or complaints that can make the role more demanding. We hope everyone keeps in mind that board members are just fellow neighbors, volunteering their time to support the community—not paid professionals. With mutual understanding and cooperation, we can continue to keep our neighborhood running smoothly.